Medical Records

From the Admissions / Medical Records Supervisor in a Private Hospital.

“Datagroup ensure our health care team receive critical patient information exactly when they need it, in the format that they need it to ensure patient safety and positive experience is guaranteed at all times.”

Datagroup ensure Critical Patient Information is delivered to your Health Care Team in the format that they need it, first time, every time to ensure patient safety and positive experience is achieved.

 

Datagroup’s tailored solutions are proven within the Medical Industry to comply with GDPR, integrate with your practice and business management system(s) improve information flows, increase collaboration, whilst reducing cost and increasing the quality of your service.

Over the past decade, Datagroup has developed into one of Irelands most innovative and trusted document management providers. Specialising in the processing of Medical Records, we do not believe in a “one size fits all” solution and so we work hand in hand with business process owners to design solution(s) tailored to their exact needs.  This supports our clients to maintain, electronically convert, store, retrieve, dispose and manage their active and inactive Medical Record information.

Datagroup offers nationwide coverage and provides secure boxes / satchels with a scheduled pick up service to suit your business needs.  Our expertise in the field of regulatory compliance, coupled with our ISO 27001:2013 Information Security Management & ISO 9001:2015 Quality Management certified standards, guarantee our clients receive a trusted, certified, cost effective and risk adverse solution to their information management needs.

Our clients benefit from our experienced Management Team providing all services from our own purpose built 20,000sq ft secure and monitored Facility.  Datagroup Technical Analysts are well versed with Document Management concepts, worldwide document importation procedures, database systems and have excellent technical abilities tailored specifically to the Healthcare Sector.

We assure our clients that the highest level of integrity, confidentiality and security is maintained rigorously throughout the management and processing of Medical Records. We build trusted relationships with our clients built on the values of honesty, transparency and value for money.

Unlike others, we do not publicly disclose the names of our clients. However the following quote is from the Admissions / Medical Records Supervisor in a Private Hospital :

Datagroup ensure our health care team receive critical patient information exactly when they need it, in the format that they need it to ensure patient safety and positive experience is guaranteed at all times. 

Your Benefits

Datagroup provide a full audit and report for each Medical File resulting in an increase in file content accuracy and a reduction in misfiling with feedback to ward level.  This assists in the delivery of reliable and evidence based health care thus reducing the possibility of a data breach, increasing the quality of your service and as a result an increase in positive patient experience and service users.

No More Searching for Paper Records.  Instead all your Information will be professionally managed within your timeframes, indexed to your unique identifier(s), digitised with retention management applied and made available to authorised users 24/7.  Datagroup offers nationwide coverage and provides secure boxes / satchels for collection of information with a scheduled / unscheduled pick up service to suit your business needs.  Datagroup apply a comprehensive data validation process with predefined business rules.  Once processed all information is provided in a format compatible with your business management system.  Alternatively, Datagroup can supply a tailored online data retrieval system specifically designed to meet your needs.

Datagroup’s proven and certified solutions keep you in full control of your organisational data giving you – total peace of mind.  All Datagroup services operate from one location, under one roof, managed by one team therefore you will know where your information is at all times.  Information is electronically tracked, monitored and certified throughout all processes.  Our regular information audits improve record keeping, manage retention scheduling and support our policy for continuous improvement.  All processes are GDPR compliant and are carried out under our ISO27001:2013 Information Security Management & ISO 9001:2015 Quality Management Certified Standard.

As all Datagroup services operate from one location, under one roof, managed by one team, this gives you instant access to all your patient information as it is held in one location.  This considerably speeds up Subject Access Requests.  Datagroup can process multiple data inputs, i.e. paper, e-data and x-ray and provide back a GDPR compliant portable file format for distribution to the Data Subject within the agreed timeframe.  Full audit trails and reports are kept within Datagroup, keeping you covered at all times.

As specialists in the processing of Medical Records, our management team has over three decades experience in managing and delivering all aspects of multi layered and complex Information Management projects, scanning documents of all sizes, creating searchable content with output to modern day image formats.  Our Technical Analysts are well versed with Document Management concepts, worldwide document importation procedures, database systems and have excellent technical abilities specific to the Healthcare Sector.  Datagroup have developed an online data retrieval system specifically designed to meet your needs. We employ in-house Healthcare Data Protection Practitioners.

Document Scanning

Confidential Shredding

Document Storage

Online Document Viewing & Retrieval

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If you have any queries whatsoever, please call our enquiry team on 0818 36 67 67